Alliant Small Business Review

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Alliant Small Business Review-The official Request for Proposal (RFP) for the Alliant 2 Small Business (A2SB) GWAC, posted on FedBizOpps.gov under Solicitation Number QTA0016GBA0002, closed on October 7, 2016. The A2SB Procuring Contracting Officer, Greg Byrd, is the sole point of contact. Mr. Byrd’s contact information is posted in the solicitation.

Use new Strategic Sourcing Prices Paid Tool for Alliant and Alliant Small Business to buy smarter and get a real-time data snapshot of prices paid. You can filter pricing data by customer agencies, industry partners, contract family, labor categories, and contract type to conduct improved market research, develop more realistic independent government cost estimates (IGCE), help conduct price analysis and negotiations, and provide transparency and a detailed view into federal agency total Information Technology (IT) dollars spent on Alliant and Alliant Small Business GWACs.

Current federal government employees will need a username and password for full access. Questions? Contact GWAC_Spend@gsa.gov.

 

Features

Alliant Small Business, GSA’s premier small business set-aside GWAC, provides flexible access to customized IT solutions from a large, diverse pool of industry partners. Alliant Small Business allows for long-term planning of large-scale program requirements, while strengthening opportunities for small businesses.

 

USING ALLIANT SMALL BUSINESS

Required steps

  1. Attend training
  2. Request a delegation of procurement authority
  3. Issue the task order
  4. Report contract actions
  5. Review past performance

Alliant Small Business Frequently Asked Questions

alliant small business diagram

For Government Customers

Why should I use Alliant Small Business?

Alliant Small Business offers the unique opportunity to contract with highly qualified small businesses. Using GWACs is a faster alternative to time-consuming and costly full and open competitions. We also offer training and customer service to help you with contracting rules and regulations. Highlights include:

 

  • Robust scope aligned with the Federal Enterprise Architecture (FEA) and Department of Defense Enterprise Architecture (DoDEA);
  • Access to a full range of comprehensive IT services and IT services-based solutions;
  • Flexibility as emerging technologies and the definition of information technology evolve;
  • On-ramp and off-ramp provisions insure retention of a highly qualified pool of contractors;
  • A full spectrum of contract types, including cost reimbursement; and
  • Worldwide coverage.

What can I buy using Alliant Small Business?

GWACs are for information technology (IT) services and IT services-based solutions. Ordering contracting officers may include ancillary services and equipment on orders as long as the ancillary support is integral and necessary for the IT services-based solution.

How do the Alliant contracts stay current with technology over time?

To provide the most comprehensive and flexible IT contracts possible, we aligned Alliant and Alliant Small Business with the Federal Enterprise Architecture (FEA) and Department of Defense Enterprise Architecture (DoDEA).

Alignment with the FEA facilitates agencies’ efforts to migrate toward a more unified governmentwide IT infrastructure by standardizing technologies and systems that support mission needs. By aligning with FEA, Alliant Small Business:

  • Uses a common language to define IT investments;
  • Evolves over time as technology develops and expands;
  • Adheres to a modeled approach (eliminating the need to “list everything possible”);
  • Assists customers in responding to OMB mandates for tracking and reporting IT investments; and
  • Promotes sharing, consolidation, and reuse of business processes and systems.

How do I access the contract?

how to use Alliant Small Business.

In general, you need to follow these steps:

  1. Attend training
  2. Request a delegation of procurement authority
  3. Issue the task order
  4. Report contract actions
  5. Review past performance

Can I limit competition on task orders to a set number of prime contractors?

No. All contract holders must be provided a fair opportunity to be considered for all orders in accordance with FAR 16.505, unless an exception to fair opportunity in FAR 16.505(b)(2)(i)-(iv) applies. Exceptions must be documented in the file.

Can state and local governments use Alliant Small Business?

No. Alliant Small Business is authorized by the Clinger-Cohen Act to provide technology solutions to the federal government only. State and local governments can use IT Schedule 70 through the Cooperative Purchasing Program.

How can I be sure my scope is consistent with the contract?

GSA will review your task order or modification requirements for free to make sure the scope of your task order is compatible with the scope of our GWACs — we call this a scope compatibility review, and it takes approximately two to five business days.

How can I be sure that my agency receives small business credit?

Contracting officers can ensure their agencies receive small business credit by conducting a task order size re-representation. Ordering contracting officers may conduct a task order size re-representation as a condition of new task order awards if you think it is in your agency’s best interest. For additional guidance, please refer to Appendix XI, Task Order Size Re-representation, located in the ordering guide [PDF – 329 KB]. It includes sample language for task order solicitations.

For Industry Partners

What can I do if I missed the solicitation or was not awarded a contract under Alliant Small Business?

We encourage all companies to consider subcontracting or teaming arrangements with any of the Alliant Small Business industry partners.

If a NAICS code and a size standard are included on a task order solicitation, should I assume that I must re-represent my status?

No. NAICS codes and size standards are commonly listed in solicitations, but that does not necessarily mean the customer agency requires an order level size re-representation. If the ordering contracting officer requires an order level size re-representation, they must clearly state it in the solicitation.

When in doubt, ask the ordering contracting officer what their intention was early in the solicitation period.

Where can I find information on agency procurement forecasts?

Each agency releases a forecast of anticipated procurement activities that includes potential small business opportunities. This forecast is posted to their agency website.

Where do I report my task orders and subcontracting?

Industry partners should report task orders and subcontracting in the IT Solutions Shop (ITSS) – GWAC Management Module.

 

Alliant Small Business Pricing

Alliant Small Business pricing

Benchmarked Labor Rates

Ordering contracting officers can use these benchmarked labor rates to estimate the total cost of the order and the Independent Government Cost Estimate (IGCE). You must determine:

  • Whether the total price for the order is fair and reasonable given the requirements of each order;
  • The appropriate level of effort and mix of labor to perform the task; and
  • The appropriate contract type.

The loaded hourly labor rates attached below include wages, overhead, general and administrative expenses, and profit for work performed in the continental United States. They apply only to time-and-materials and labor-hour orders. They do not include the 0.75 percent contract access fee.

Alliant Small Business pricing is broken out into two categories; Government Site and Contractor Site. Please select the pricing that best fits your requirement:

Alliant Small Business Pricing – Government Site [Excel – 602 KB]

Alliant Small Business Pricing – Contractor Site [Excel – 588 KB]

Prices Paid Tool

Alliant and Alliant Small Business Strategic Sourcing Prices Paid Tool helps agencies buy smarter by providing data snapshots of prices paid on previously awarded Alliant and Alliant Small Business task order awards. The table above provides labor hour pricing accepted by GSA at the master contract level; however, the Strategic Sourcing Prices Paid Tool allows you to see prices actually paid at the task order level. You can filter pricing data by customer agencies, industry partners, contract family, labor categories, and contract type to conduct improved market research, develop more realistic independent government cost estimates (IGCE), help conduct price analysis and negotiations, and provide transparency and a detailed view into federal agency total IT dollars spent on Alliant and Alliant Small Business GWACs.

Current federal government employees will need a username and password for full access. Questions? Contact GWAC_Spend@gsa.gov.

Contract Pricing and Competition

All contract holders must be provided a fair opportunity to be considered for all orders in accordance with Federal Acquisition Regulation (FAR) 16.505 unless an exception applies. Exceptions include an urgent need, a follow-on, and a minimum guarantee with an industry partner (the full list of exceptions is in FAR 16.505(b)(2)(i)). You must document exceptions.

If you allow adequate price competition, generally you do not need any more information to determine whether the cost or price is reasonable. You can find guidelines on adequate price competition in FAR 15.403-1(c)(1). Employ the cost and price negotiation policies provided in the FAR 15.4 and use your agency’s policies as you see fit.

A 2009 memo from the Office of Federal Procurement Policy, Increasing Competition and Structuring Contracts for the Best Results, recommends that contracting officers avoid noncompetitive, cost-reimbursement, labor-hour, and time-and-materials contracts as a way to increase competition and avoid overpaying for critical IT systems.

Time-and-Materials Orders

If you are issuing a time-and-materials order, use the time-and-materials provision in your agency’s policies to specify whether hourly labor rates are separate, blended, or a combination of separate and blended. The ordering contracting officer should outline this information in the request for quotations (RFQ) or request for proposals (RFP).

Work Performed Outside the US

The Department of State’s Office of Allowances publishes quarterly reports that will help you price work to be performed abroad, including:

  • Cost of living;
  • Per diem rate maximums;
  • Quarters allowances;
  • Hardship differentials; and
  • Danger pay allowances.

 

Alliant Small Business Industry Partners

small business industry partner

Who is on Alliant Small Business?

Use the Alliant Small Business Industry Partner [Excel – 94KB, 4/15/2016] spreadsheet to learn about or contact industry partners. Due to the size re-representation in FAR 52.219-28, some Alliant Small Business prime contractors are no longer coded in the Federal Procurement Data System (FPDS-NG) as a “Small Business” concern on the GWAC. During the Alliant Small Business option period, beginning February 3, 2014, only those primes identified as Small Businesses can compete as prime contractors for new task order awards, assuring small business credit for the task order award. In certain circumstances, any Alliant Small Business prime can be awarded a task order during the option, provided an exception to a fair opportunity to be considered is justified and implemented. See Alliant Small Business GWAC Option FAQ [PDF – 12.7KB, 2/3/2014] for more information.

You can use these email addresses to provide fair opportunity to be considered in accordance with FAR 16.505, unless you use an exception for fair opportunity in FAR 16.505(b)(2)(i). You can also issue task orders directly through eBuy, or by working with GSA’s Assisted Acquisition Services.

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Information for Industry Partners

Alliant Small Business is no longer open to new prime contractors.

However, interested industry partners may be able to subcontract with one or more Alliant Small Business prime contractors. You can make yourself more competitive by:

  • Contacting the prime contractor’s program manager or subcontracting coordinator;
  • Presenting your unique business value;
  • Familiarizing yourself with the Alliant Small Business contract [PDF – 313KB, 01/14/2015];
  • Bringing a prospective project to the business relationship; and
  • Participating in GSA’s Mentor Protege Program.

For other contracting opportunities, you should:

 

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